The average employee takes 12 business trips a year. That’s a lot of time spent on the road, and it can wreak havoc on an employee’s ability to be productive.

Fortunately, there are several best practices that you can implement to maximize your productivity while travelling for business:

  1. Digitalize documents. Before leaving town, determine which documents you’ll need while on the road. You can then make life easier for yourself by scanning these documents to the cloud. By digitizing documents, you and your team can securely access this information from any location using collaboration tools such as Google Drive, Dropbox, OneDrive, and Office365. Digitalizing documents also saves you the hassle of having to keep track of a pile of papers while on the go.
  1. Set yourself up for a productive mobile office. Consider all of the equipment that is necessary for you to have a productive mobile office, such as your laptop, smartphone, and tablet. You’ll also need to take into account all of the supporting equipment to keep your technology in operation, such as cables, chargers, batteries, and any other essentials that your devices rely on. If you travel frequently for work, it’s a good idea to keep a backup of each item in your suitcase.
  1. Power up before hitting the road. Ensuring that all of your devices have a full charge before leaving town will eliminate the headache of trying to find an outlet while at the airport. Always take advantage of opportunities to charge your devices while on the go.
  1. Choose a business-friendly hotel. Choose a hotel that offers business-friendly amenities such as free Wi-Fi in the room, a spacious workspace, and an onsite business centre with access to a printer. The Xerox Mobile Print Solution uses GPS technology to make you aware of the closest public print networks for secure printing.
  1. Digitalize paperwork on the road. It doesn’t take long to accumulate a lot of paper such as receipts, invoices, and contracts during business travel. Instead of trying to keep track of this paperwork, use the Xerox Mobile Link App to digitalize these important documents. You can go one step further by using the Xerox Web Capture to scan these documents directly to your business apps.

Contact us for more ways to maximize productivity while traveling for business.