In order to maximize profits and remain competitive in today’s market, small to medium-sized businesses (SMBs) must find new and creative ways to save money, while increasing productivity. One of the simplest ways of achieving this goal is not new, and has likely been a part of your office environment and routine for quite some time: document scanning.

Rather than thinking about scanning in terms of a few documents or images here and there, it’s time to rethink how you look at this valuable piece of office equipment, and all of the ways it can help to improve a number of vital work and document processes. Improve the way you manage your document environment with the following scanning tips:

Scan To Email

Xerox ConnectKey-enabled multifunction printers have a built-in scan to email feature that allows users to scan documents and send them as email attachments to a designated email address. The recipient may then view and save the document, using industry protocols such as Secure PDF to prevent your information from falling in to the wrong hands.

Practice Safety

Protect your data with security solutions from Xerox including:

  • End-to-end scan and print encryption
  • Password protected PDF encryption
  • Data encryption for scan to email

Scan on the Go

Break free from the confines of your office, with the Xerox Mobile Link App which allows the user to scan or fax documents from a tablet or phone, when you connect through a Xerox-ConnectKey enabled printer. The app also enables you to scan documents to the cloud, or send them to the printer to further enhance mobility.

Scan Daily

Scanning can help complete a number of everyday processes, and with your Xerox ConnectKey-enabled MFP, you can use the integrated scanning tools to enhance productivity, security, and cost saving measures.


Single use equipment like scanners and printers serve a purpose in a home office environment, or as a temporary solution for high volume departments. A more efficient, permanent solution for all your print and scan needs is a multifunction printer (MFP), helping to reign in print costs, while enhancing document capabilities.

To learn more, contact an ERBS Digital representative today!