Be On the Lookout for Costs Hiding in Your Print Environment
Despite the fact that technology has existed for some time to create a more paperless office, many organizations continue to rely heavily on paper for a number of business processes. Printers are a staple item in most offices, as much a part of the landscape as a desk or a chair; and that may explain why they’re so often overlooked when it comes to reducing spending. Considered by many to be just the price of doing business, printing may go unmanaged, effectively costing your company thousands of dollars each year. Take back control of your print environment by learning where to look for hidden costs and how to manage them.
Low-cost printers may seem like a great deal, but they often cost more in maintenance and toner than their more expensive counterparts. Rather than focusing on the initial price tag, choose a printer that will work hard, is versatile, and offers a high level of security.
Reduced efficiency. Inappropriate printer placement or downtime due to repairs can lead to a loss of productivity.
Unnecessary printing of documents and lack of a print policy can lead to waste. Set printer defaults to double-sided black and white only to reduce paper use.
Energy usage. Newer devices are more energy efficient and include features that powers them down when not in use. Maximize savings by replacing older printers with Energy Star-rated machines.
Quantity vs. quality. Consider switching out single use printers, faxes and copiers for multifunction devices to save energy and space.
Maintenance and repairs. Relying on IT personnel to diagnose and repair print equipment is a waste of valuable resources, as they most likely will lack the expertise, or the time, to fix the equipment.
A Managed Print Services (MPS) provider can help alleviate the burden of these hidden print […]