Considering MPS? 5 Questions You Should Ask!

With the current state of the economy, more and more small and medium sized businesses are searching for ways to cut and control costs. Many are turning to Managed Print Services (MPS). MPS companies began appearing on the business scene a little over ten years ago.

As business technology has changed, MPS has become about more than just cost saving through managing the print environment, it has grown to include a full range of IT service management. In 2014 companies are looking to MPS not to just save money, but to implement strategies that can help them to achieve real business growth.

If you are considering hiring a professional MPS company for your business, becoming informed is the first step. Research your options in the marketplace. Some MPS companies specialize in smaller businesses, while others work with mid-sized to larger companies. You need to find a provider that will work with your established corporate culture.

Here are five questions to ask when you are interviewing potential vendors that can make your decision easier:

1. How will you save me money?
Pretty simple question, but it should not be a simple answer. Probe for depth. Ask for specifics. Modern MPS needs to manage all aspects of your print environment, including technological choices as well as processes. Your vendor should be able to establish a clear total cost analysis as well as baselines from which to measure actual savings.

2. What about other vendors I’m already working with?
Make sure your candidate is interested in selling you exactly what you need, no matter the source. To achieve the best results they need to be able to work with your existing infrastructure. They need to be able to manage competitive devices so you don’t […]

By |June 3rd, 2015|blog|0 Comments

5 Ways To Boost Data Security

In this data driven age, security has become more critical than ever. Recent breaches of some well known corporations really highlight the dangers we face in keeping important information safe in the data age.
Do you have a strong data security plan in place? Do you know where your data is stored and how you might retrieve it should there be a crisis? Many companies haven’t thought through all of the potential security risks—or the best ways to protect their information. Now is the time to consider putting a plan in place. Here are five tips to help:

Put A Plan Into Action. No data security plan is the worst data security plan, so be sure to put one in place right away. This might be as simple as compiling a list of all of the data you collect from your customers and how it is stored. Be sure to use security encryption and have a backup plan in place to recover any lost data. In times of natural disaster, companies have lost their data and have never been able to retrieve it. Be smart by being proactive.
Invest In A Good IT Department. IT is now king when it comes to keeping your company information safe from threats. That means hiring smarter and ensuring everyone stays up to speed when it comes to the latest threats and protocols. Don’t forget your print environment; your printers store data and could also be targeted.
Get In The Cloud. Cloud systems are the most recommended data storage systems because the data can easily be stored and retrieved in times of data loss. Cloud technology allows for good back up and easy access.
Don’t Shy Away From Outside Consultation. Even with a great plan, a solid backup and good cloud storage, it can be to your advantage […]

By |May 20th, 2015|blog|0 Comments

Celebrate Earth Day The Right Way, By Greening Your Office!

April 22nd this year is the perfect day to contemplate your business sustainability. The date marks the 45 anniversary of Earth Day! Does your business practice sustainability? If not,  have you taken a look at your business practices with an eye towards reducing your company’s impact on the environment?
An easy place to start is your print environment. It can be a huge source of waste, and one of the easiest areas to improve! Small changes can mean big savings while lowering your environmental impact. Consider the following:

The average office worker prints 10,000 pages per year.
17% of those pages never get used and become paper waste.
45% of pages printed end up in the trash at the end of the workday.
60-80% of used print cartridges end up in landfills worldwide.  It takes 450 years for them to break down and 80% of the components in the typical cartridge are recyclable!

As you can see by the numbers, small changes can make a difference! For example, paper waste can be reduced and reused through a simple recycling program. Studies have shown placing bins around printers can raise employee awareness and reduce print volume! They’ll think hard before hitting the print button.  Replacing old printers with newer energy efficient models can save energy and save you money on utility bills. And recycling used print cartridges keeps them from the landfill.
Consider implementing a Managed Print Services program to help green your office. An MPS provider can help you to streamline processes to reduce waste and improve productivity. They will also work with you to upgrade your machines to the latest energy efficient models, cutting your energy use and saving your company money in the process.
Why not use this Earth Day to begin the march towards sustainability! Call and schedule a […]

By |April 13th, 2015|blog|0 Comments

4 Common Printing Mistakes and How to Fix Them

Are your employees aware of their print habits? Most probably don’t give much thought to what they’re printing, how much they’re printing, and whether it’s in colour or black and white. Fortunately, implementing basic print management solutions can help you raise their awareness and reduce your expenses.
Here are four common print mistakes that may be affecting your print profits:
1. Monitor Your Printer Output – Colour print can cost ten times more than black and white. Are your employees generating unnecessary colour prints? An easy fix is to set your print drivers to default to black and white output.
2. Are Your Employees Ignoring Empty Toner Cartridges? – Like an empty milk carton left in the fridge, an empty toner cartridge is a major inconvenience. An empty toner cartridge can create work slowdowns and impact productivity. 
3. Graphic Intensive Files are Toner Hogs! – Graphic intensive files like PowerPoint slides can use alot of toner. Optimize graphically intense files. If possible, print multiple images per page. Use black and white whenever possible. This solution alone can save big money!
4. Scan it Instead – Experts estimate that 17% of all copies are never used. Try scanning documents instead of printing and create digital copies that can then be shared easily and efficiently. It costs less, and makes it easy to file and recall documents.
Another tip to save money and make your business more sustainable is to implement a recycling program. Most toner manufacturers offer turnkey programs and will pick up your cartridges for recycling. Recycled cartridges mean one less cartridge in the landfill!
Print management solutions don’t have to be difficult to implement. A great way to get your print environment under control is to perform a complete assessment of your current system. A Managed Print specialist […]

By |March 11th, 2015|blog|0 Comments

Considering a Managed Print Approach For Your Business?

With the current state of the economy, more and more small and medium sized businesses are searching for ways to cut and control costs. Many are turning to Managed Print Services (MPS). MPS companies began appearing on the business scene a little over ten years ago.

As business technology has changed, MPS has become about more than just cost saving through managing the print environment, it has grown to include a full range of IT service management. In 2014 companies are looking to MPS not to just save money, but to implement strategies that can help them to achieve real business growth.

If you are considering hiring a professional MPS company for your business, becoming informed is the first step. Research your options in the marketplace. Some MPS companies specialize in smaller businesses, while others work with mid-sized to larger companies. You need to find a provider that will work with your established corporate culture.

Here are five questions to ask when you are interviewing potential vendors that can make your decision easier:

1. How will you save me money?
Pretty simple question, but it should not be a simple answer. Probe for depth. Ask for specifics. Modern MPS needs to manage all aspects of your print environment, including technological choices as well as processes. Your vendor should be able to establish a clear total cost analysis as well as baselines from which to measure actual savings.

2. What about other vendors I’m already working with?
Make sure your candidate is interested in selling you exactly what you need, no matter the source. To achieve the best results they need to be able to work with your existing infrastructure. They need to be able to manage competitive devices so you don’t […]

By |February 7th, 2015|blog|0 Comments