Are You Considering Mobile Printing for Your Workforce?

If you still envision office printing the way it was done a decade ago – people sitting at their desks, occasionally walking over to the printer down the hall – then this statistic may surprise you:
According to a recent IDC report, 75 percent of North America’s workforce was mobile in 2010 – and that was five years ago, at the dawn of the wide adoption of smartphones and tablets.
Today, mobile printing is not only accepted, it’s expected. Users want to create and print documents from any offsite location – from home, to tradeshows, to customer worksites – that’s Internet-enabled.
A Managed Print Provider can implement a mobile print solution with minimal IT time and resources:

Most mobile print solutions alleviate the need for managing applications for specific devices or unique print drivers.
A high level of security is built into most systems eliminating the need to deal with third party software.

For mobile users (and they are many; according to iPass, 91% of mobile workers use their devices for work) the questions concern accessibility and the user experience:

“Will I be able to print right from my smartphone?”
“What devices support my needs?”
“What about scanning and sharing documents?”
“Can I be sure my information is kept safe?”

For business managers in an increasingly resource-conscious work environment, the bottom-line question remains: Can we afford this?
A Managed Print Service (MPS) provider has the reach and the resources to help build and maintain a secure, efficient mobile print environment within your budget. Talk to an MPS provider today to see how mobile printing can deliver better productivity for an increasingly remote workforce.

By |July 17th, 2015|blog|0 Comments

Is Your Business Keeping Up With The Latest Tech Trends?

Technology evolves at such a rapid pace, that it can be hard to keep up at times. When it comes to your business, however, it’s important to stay on top of the latest tech trends in order to remain competitive.
Top 6 Tech Trends 

User-centric mobile solutions: Smartphones, tablets, and other mobile devices are taking over as the number one means of communication and information outside of the office. In 2015, you’ll see a shift within the industry, with the focus moving from the devices themselves, to an enhanced experience, and environmental diversity for the end user.
The Internet of Things: The IoT refers to a scenario in which ordinary objects are made extraordinary, through network connectivity, allowing for the transfer of data without human interference. Expect to see this technology embedded in more places than ever before.
Analytics: Analyzing data or statistics will become even bigger business, thanks to the proliferation of the IoT. Massive data pools will need to be analyzed, and each application will need to include an analytic application. The big question is what organizations will choose to do with this information.
Increased security: Mobile and personal devices, and the digital realm, make it impossible to provide a completely secure environment, but you can expect solutions to move from the perimeter to a more multi-dimensional approach, where protection is built directly into the applications themselves.
Smart machines: Smart machines are capable of self-learning and responding, and in 2015 this technology will continue to evolve. Experts predict this trend will become the most troublesome, in the history of IT.
The cloud connection: As more users turn to the cloud to store and share data, applications will evolve to meet the demand, and support simultaneous use on multiple devices.

2015 has already proven itself to be a year of […]

By |June 19th, 2015|blog|0 Comments

Considering MPS? 5 Questions You Should Ask!

With the current state of the economy, more and more small and medium sized businesses are searching for ways to cut and control costs. Many are turning to Managed Print Services (MPS). MPS companies began appearing on the business scene a little over ten years ago.

As business technology has changed, MPS has become about more than just cost saving through managing the print environment, it has grown to include a full range of IT service management. In 2014 companies are looking to MPS not to just save money, but to implement strategies that can help them to achieve real business growth.

If you are considering hiring a professional MPS company for your business, becoming informed is the first step. Research your options in the marketplace. Some MPS companies specialize in smaller businesses, while others work with mid-sized to larger companies. You need to find a provider that will work with your established corporate culture.

Here are five questions to ask when you are interviewing potential vendors that can make your decision easier:

1. How will you save me money?
Pretty simple question, but it should not be a simple answer. Probe for depth. Ask for specifics. Modern MPS needs to manage all aspects of your print environment, including technological choices as well as processes. Your vendor should be able to establish a clear total cost analysis as well as baselines from which to measure actual savings.

2. What about other vendors I’m already working with?
Make sure your candidate is interested in selling you exactly what you need, no matter the source. To achieve the best results they need to be able to work with your existing infrastructure. They need to be able to manage competitive devices so you don’t […]

By |June 3rd, 2015|blog|0 Comments

5 Ways To Boost Data Security

In this data driven age, security has become more critical than ever. Recent breaches of some well known corporations really highlight the dangers we face in keeping important information safe in the data age.
Do you have a strong data security plan in place? Do you know where your data is stored and how you might retrieve it should there be a crisis? Many companies haven’t thought through all of the potential security risks—or the best ways to protect their information. Now is the time to consider putting a plan in place. Here are five tips to help:

Put A Plan Into Action. No data security plan is the worst data security plan, so be sure to put one in place right away. This might be as simple as compiling a list of all of the data you collect from your customers and how it is stored. Be sure to use security encryption and have a backup plan in place to recover any lost data. In times of natural disaster, companies have lost their data and have never been able to retrieve it. Be smart by being proactive.
Invest In A Good IT Department. IT is now king when it comes to keeping your company information safe from threats. That means hiring smarter and ensuring everyone stays up to speed when it comes to the latest threats and protocols. Don’t forget your print environment; your printers store data and could also be targeted.
Get In The Cloud. Cloud systems are the most recommended data storage systems because the data can easily be stored and retrieved in times of data loss. Cloud technology allows for good back up and easy access.
Don’t Shy Away From Outside Consultation. Even with a great plan, a solid backup and good cloud storage, it can be to your advantage […]

By |May 20th, 2015|blog|0 Comments

Celebrate Earth Day The Right Way, By Greening Your Office!

April 22nd this year is the perfect day to contemplate your business sustainability. The date marks the 45 anniversary of Earth Day! Does your business practice sustainability? If not,  have you taken a look at your business practices with an eye towards reducing your company’s impact on the environment?
An easy place to start is your print environment. It can be a huge source of waste, and one of the easiest areas to improve! Small changes can mean big savings while lowering your environmental impact. Consider the following:

The average office worker prints 10,000 pages per year.
17% of those pages never get used and become paper waste.
45% of pages printed end up in the trash at the end of the workday.
60-80% of used print cartridges end up in landfills worldwide.  It takes 450 years for them to break down and 80% of the components in the typical cartridge are recyclable!

As you can see by the numbers, small changes can make a difference! For example, paper waste can be reduced and reused through a simple recycling program. Studies have shown placing bins around printers can raise employee awareness and reduce print volume! They’ll think hard before hitting the print button.  Replacing old printers with newer energy efficient models can save energy and save you money on utility bills. And recycling used print cartridges keeps them from the landfill.
Consider implementing a Managed Print Services program to help green your office. An MPS provider can help you to streamline processes to reduce waste and improve productivity. They will also work with you to upgrade your machines to the latest energy efficient models, cutting your energy use and saving your company money in the process.
Why not use this Earth Day to begin the march towards sustainability! Call and schedule a […]

By |April 13th, 2015|blog|0 Comments

4 Common Printing Mistakes and How to Fix Them

Are your employees aware of their print habits? Most probably don’t give much thought to what they’re printing, how much they’re printing, and whether it’s in colour or black and white. Fortunately, implementing basic print management solutions can help you raise their awareness and reduce your expenses.
Here are four common print mistakes that may be affecting your print profits:
1. Monitor Your Printer Output – Colour print can cost ten times more than black and white. Are your employees generating unnecessary colour prints? An easy fix is to set your print drivers to default to black and white output.
2. Are Your Employees Ignoring Empty Toner Cartridges? – Like an empty milk carton left in the fridge, an empty toner cartridge is a major inconvenience. An empty toner cartridge can create work slowdowns and impact productivity. 
3. Graphic Intensive Files are Toner Hogs! – Graphic intensive files like PowerPoint slides can use alot of toner. Optimize graphically intense files. If possible, print multiple images per page. Use black and white whenever possible. This solution alone can save big money!
4. Scan it Instead – Experts estimate that 17% of all copies are never used. Try scanning documents instead of printing and create digital copies that can then be shared easily and efficiently. It costs less, and makes it easy to file and recall documents.
Another tip to save money and make your business more sustainable is to implement a recycling program. Most toner manufacturers offer turnkey programs and will pick up your cartridges for recycling. Recycled cartridges mean one less cartridge in the landfill!
Print management solutions don’t have to be difficult to implement. A great way to get your print environment under control is to perform a complete assessment of your current system. A Managed Print specialist […]

By |March 11th, 2015|blog|0 Comments

Considering a Managed Print Approach For Your Business?

With the current state of the economy, more and more small and medium sized businesses are searching for ways to cut and control costs. Many are turning to Managed Print Services (MPS). MPS companies began appearing on the business scene a little over ten years ago.

As business technology has changed, MPS has become about more than just cost saving through managing the print environment, it has grown to include a full range of IT service management. In 2014 companies are looking to MPS not to just save money, but to implement strategies that can help them to achieve real business growth.

If you are considering hiring a professional MPS company for your business, becoming informed is the first step. Research your options in the marketplace. Some MPS companies specialize in smaller businesses, while others work with mid-sized to larger companies. You need to find a provider that will work with your established corporate culture.

Here are five questions to ask when you are interviewing potential vendors that can make your decision easier:

1. How will you save me money?
Pretty simple question, but it should not be a simple answer. Probe for depth. Ask for specifics. Modern MPS needs to manage all aspects of your print environment, including technological choices as well as processes. Your vendor should be able to establish a clear total cost analysis as well as baselines from which to measure actual savings.

2. What about other vendors I’m already working with?
Make sure your candidate is interested in selling you exactly what you need, no matter the source. To achieve the best results they need to be able to work with your existing infrastructure. They need to be able to manage competitive devices so you don’t […]

By |February 7th, 2015|blog|0 Comments