Remember the 90s when we were promised the paperless office? Well, many businesses today are still drowning in paper. It’s used in almost every business function, every day. But, it doesn’t have to be this way. Digital documents mean reduced paper use, they’re easy to store, send and collaborate on, they’re searchable and more versatile than paper.

Here are some of the benefits of the paperless office, and some tips on how to transition your office.

The Benefits of Going Paperless

Going paperless can deliver many benefits including bottom line savings. Here are some reasons going paperless makes sense!

  • Reduce Clutter – Less paper in the office means less clutter. A clean office can help your team better focus on the task at hand.
  • Provide Faster Document Access – Documents can be recalled with a few mouse clicks and are searchable making them easy to find.
  • Simplify Disaster RecoveryDigital files make information easier to store and protect. That makes recovery after any disaster faster and easier.
  • Sustainability – Using less paper and toner is good for the environment.
  • Speed Up Approvals – Digital documents are easy to deliver and approvals can be automated to deliver documents directly to an email address or desktop.

Making the Transition

Transitioning to a paperless office won’t happen overnight. Simple steps can reduce your consumables use, improve workflows, increase productivity and lower your costs.

  • Calculate Potential Savings – Track all print-related expenses including printer usage, paper, repairs, storage and tech support to find out how much you’ll save.
  • Move Applications to the Cloud – For example, use Google Docs for word processing, Dropbox to share files and PayPal to pay bills and transfer funds.
  • Scan Paperwork and Sign Documents Digitally When Possible – Turning paper documents into digital files makes storage, delivery and collaboration easier.
  • Update Technology – Technology like multifunction printers with ConnectKey technology allow you to scan and save documents, eliminating the need for fax machines and reduce paper use.

Want to learn more? Contact us and we’ll be happy to show you how digital documents can reduce consumables use, improve security and lower your costs.